Bookkeeping for equipment rental companies
Every piece of equipment should pay for itself. We track your fleet as assets, split maintenance from rental income, and show you which units are actually earning their keep.
Sound familiar?
Common problems
You don't know which pieces of equipment are worth keeping.
Maintenance and repair costs get mixed in with rental income.
Depreciation and loan payments make the balance sheet hard to read.
How we help
Fleet-level tracking
Each unit tracked as a fixed asset with its own depreciation schedule, so you know what it still owes you.
Utilization & profitability
Rental income coded by unit or category so you can see which equipment earns its keep.
Maintenance vs. rental income
Repairs and maintenance expensed separately from rental revenue, so your margins are real.
Loans & depreciation
Equipment loans split into principal and interest, with depreciation posted monthly so your balance sheet is accurate.
Packages starting at $375/mo. See pricing · How our bookkeeping works
Equipment Rental clients
Three steps from messy to clear.
- 1
Discover
Book a discovery call, walk us through your business, and choose the service package that fits: Silver, Gold, or Platinum.
- 2
Cleanup
We run a comprehensive audit of your existing books and clean up every error: miscoded transactions, unreconciled accounts, stale data.
- 3
Clarity
We establish best practices, keep your books current, and send a curated set of accurate management reports before the 15th of every month, not "whenever we get to it."
What owners say once the fog lifts.
Highly recommend Prosynergy for taking the headaches out of bookkeeping. Vineet was great to work with. Helped me set up payroll software for my company that should save me a lot of time and energy going forward.Posted on Google
Tim and his team do a great job of keeping my books clean and caught up. Their process is very clear and timely. If you are tired of having your transactions pile up and are looking for a dependable team to put a good system in place to take care if them you don't need to look further than Prosynergy Bookkeeping. I highly recommend them.Posted on Google
There's nothing better than the peace of mind that comes from knowing your books are being taken care of by a team of skilled and honest experts. The prosynergy team is exactly that... capable, personable, honest, and very reasonably priced for the services they provide.Posted on Google
Before you book
Questions business owners usually ask.
Can you track profitability by piece of equipment?
Yes. We can code rental income and maintenance costs to each unit or category so your monthly reports show which equipment is worth keeping.
My books are a total mess. Can you even work with this?
That's what the Cleanup step is for. Every engagement starts with a comprehensive audit, then cleanup of existing errors billed at $85/hr. We'll give you an exact estimate before any work begins.
How can I trust a company that is based in India?
Our team consists of trained professionals with Bachelor's & Master's degrees plus years of experience in US accounting. They speak English fluently and are the best of the best. Feel free to reach out for contact information for our clients who have been working with our Indian team to hear about their experience.
How does communication work with you in a different time zone?
We reply to emails within 24 hours on business days. Our bookkeepers are available by phone from 7 - 11 AM EST. After 11 AM, you can call our US representative, Mike Weaver, who will always be available to help resolve any issues you may face.
Ready when you are
Let's get your books to zero surprises.
Thirty minutes on a call is enough for us to tell you exactly what your file needs.
Prefer something lower-commitment? Request a free accuracy audit first.